1. Introduction
SEOG Poland ("we," "us," or "our"), located in Zielona Góra, Poland, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website seog.pl (the "Site") and use our services.
This policy complies with the European Union General Data Protection Regulation (GDPR — Regulation (EU) 2016/679), the California Consumer Privacy Act (CCPA), the California Privacy Rights Act (CPRA), and other applicable data protection laws.
2. Data Controller
The data controller responsible for your personal data is:
SEOG Poland
Zielona Góra, Poland
Email: seoginbox@gmail.com
Website: seog.pl
3. Information We Collect
3.1 Information You Provide
We collect information you voluntarily provide when you:
- Submit the contact form (name, email address, subject, message content)
- Communicate with us via email
- Request our services or a quote
3.2 Automatically Collected Information
When you visit our Site, we may automatically collect:
- IP address (anonymized where possible)
- Browser type and version
- Operating system
- Referring website
- Pages visited and time spent
- Date and time of access
3.3 Cookies
We use only essential cookies necessary for the functioning of our website. We do not use advertising or tracking cookies. See our
Cookie Policy for details.
4. Legal Basis for Processing (GDPR)
Under the GDPR, we process your personal data based on the following legal grounds:
- Consent (Art. 6(1)(a) GDPR) — When you submit the contact form or subscribe to communications
- Contract Performance (Art. 6(1)(b) GDPR) — When processing is necessary to fulfill a service agreement
- Legitimate Interest (Art. 6(1)(f) GDPR) — For website security, analytics, and improving our services
- Legal Obligation (Art. 6(1)(c) GDPR) — When required by applicable law
5. How We Use Your Information
We use collected information to:
- Respond to your inquiries and provide requested services
- Communicate about projects, proposals, and updates
- Ensure the security and proper functioning of our website
- Comply with legal obligations
- Improve our website and services based on aggregate usage data
6. Data Sharing and Disclosure
We do not sell your personal data. We may share your information only in the following circumstances:
- Service providers — trusted third parties who assist in operating our website and services, subject to data processing agreements
- Legal requirements — when required by law, regulation, or legal process
- Business transfers — in connection with a merger, acquisition, or sale of assets
- With your consent — for any other purpose with your explicit permission
7. International Data Transfers
Your data is primarily processed within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission, or adequacy decisions.
8. Data Retention
We retain your personal data only as long as necessary for the purposes described in this policy:
- Contact form data: retained for up to 3 years after your last interaction
- Service-related data: retained for the duration of the business relationship plus applicable statutory retention periods
- Server logs: automatically deleted after 90 days
9. Your Rights Under GDPR
As a data subject in the EU/EEA, you have the following rights:
- Right of Access (Art. 15) — Request a copy of your personal data
- Right to Rectification (Art. 16) — Request correction of inaccurate data
- Right to Erasure (Art. 17) — Request deletion of your data ("right to be forgotten")
- Right to Restrict Processing (Art. 18) — Request limitation of processing
- Right to Data Portability (Art. 20) — Receive your data in a structured, machine-readable format
- Right to Object (Art. 21) — Object to processing based on legitimate interests
- Right to Withdraw Consent (Art. 7(3)) — Withdraw consent at any time
To exercise these rights, contact us at seoginbox@gmail.com. We will respond within 30 days. You also have the right to lodge a complaint with the Polish Data Protection Authority (UODO — Urząd Ochrony Danych Osobowych).
10. Your Rights Under CCPA/CPRA (California Residents)
If you are a California resident, you have additional rights under the CCPA/CPRA:
- Right to Know — Request information about the categories and specific pieces of personal information collected
- Right to Delete — Request deletion of your personal information
- Right to Correct — Request correction of inaccurate information
- Right to Opt-Out of Sale — We do not sell personal information
- Right to Non-Discrimination — We will not discriminate against you for exercising your rights
To make a request, email us at seoginbox@gmail.com. We will verify your identity and respond within 45 days.
11. Security
We implement appropriate technical and organizational measures to protect your personal data, including:
- SSL/TLS encryption for all data in transit
- Secure server infrastructure with regular updates
- Access controls and authentication
- Regular security assessments
While we strive to protect your data, no method of transmission over the Internet is 100% secure.
12. Children's Privacy
Our services are not directed to individuals under 16. We do not knowingly collect personal data from children. If we learn that we have collected data from a child under 16, we will delete it promptly.
13. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.
14. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, contact us at:
SEOG Poland
Email: seoginbox@gmail.com
Zielona Góra, Poland